Write a clear commercial-invoice goods description
A stock code may identify a product inside your business, but it does not tell customs what crossed the border. A useful description gives enough ordinary detail to identify and classify the product without relying on the invoice reader to know your catalogue.
Name the product in plain language, then add the material, important characteristics and intended use when they distinguish its classification. Keep the model or part number as supporting information and put each materially different product on its own line with its own HS code and origin.
| Weak | Clearer | What changed |
|---|---|---|
| Parts | Stainless-steel replacement pump impellers | Product, material and use |
| Samples | Cotton fabric swatches, no resale | Material and purpose |
| Tiles | Glazed ceramic floor tiles, 600 x 600 mm | Material, finish, use and size |
| ABC-441 | Lithium-ion battery pack for cordless drill, model ABC-441 | Product and use before model |
| Clothing | Women's knitted cotton T-shirts | Garment, construction, material and wearer |
Write for classification
Customs classification starts with what the item is. Material, construction, function, composition, capacity or dimensions can change the tariff heading. Include the characteristics that actually distinguish the product, without filling the line with sales language.
An HS code supports the description but does not replace it. A code can be mistyped or interpreted differently in the destination country, so the words still need to identify the goods.
Separate unlike products
Do not combine different goods into a line called assorted parts or general merchandise. Separate products when their HS code, country of origin, unit price or description differs. This lets quantity, value and origin be checked line by line.
Free goods still need a real description and value
Samples, replacements and warranty items still cross a customs border. Describe the actual item and state a defensible value for customs purposes, with a note explaining that there is no charge where appropriate. The importing country's valuation rules control the final treatment.
+Is the HS code enough by itself?
No. Use a plain-language description as well. The description provides the facts used to check whether the classification is plausible.
+Can I use a SKU as the description?
Keep the SKU or model number, but add the ordinary product name and relevant characteristics.
+Should every item have its own line?
Use separate lines when products differ in classification, origin, price or identifying description.
Requirements vary by country and shipment. These primary references support the general guidance above.