New and Unused Declaration Generator
A new and unused declaration confirms that the goods have never been used. Many countries restrict or ban imports of second-hand goods, and letters of credit frequently require the statement as a condition of payment. So the document is often less about customs than about the bank releasing funds.
We, , hereby declare that the goods described above, shipped under invoice , are new and unused. The goods have not been previously sold, operated, refurbished, reconditioned or used for any purpose, and are supplied in their original manufactured condition.
Parties, ports, container and line items carry across every document.
Why importing countries care
Restrictions on used goods protect domestic industry and keep out equipment that would fail current safety standards. Some countries ban second-hand machinery, vehicles or clothing entirely. Others allow it under permit or at a higher duty rate. Because the rules differ so widely, the declaration is generally requested by the importer, who knows what their authority will accept.
The letter of credit case
Where payment runs through a letter of credit, the credit lists the documents the bank will accept. If it names a new and unused declaration, the bank checks it exists and matches the other documents. A discrepancy means non-payment until it is corrected, regardless of whether the goods themselves are fine. Read the credit terms and match the wording exactly.
Refurbished is not new
Reconditioned, remanufactured and ex-demonstration goods are not new, and declaring them as such is a false statement. Where you are shipping refurbished equipment, say so and check whether the destination permits it. Some countries do, under a different procedure. Getting this wrong is treated as misdeclaration rather than as an error.
Want a blank one, in Excel or Word? Download the new and unused declaration template →
Not sure what goes in a box? How to fill out a new and unused declaration, field by field →
Exporters
Make the invoice, packing list and certificate of origin for a shipment in one go, without typing the consignee's address four times.
Freight forwarders
Turn a client's spreadsheet into a clean set of documents that a customs broker will accept.
Customs brokers
Rebuild a missing or unusable document from the details you already have.
One shipment in, every document out
| FreightStow | Typical alternative | |
|---|---|---|
| Enter the details once for every document | Yes | Retype for each document |
| Document types | 33 | Varies |
| Statutory forms (CMR, ISF, USMCA origin) | Included | Often missing |
| Add, rename or remove line-item columns | Yes | Fixed templates |
| Download formats | PDF, Excel, Word | PDF only |
| Try it without an account | Yes | Usually not |
The right-hand column describes the general pattern in this category, not one named vendor. Features and plans change — check any provider’s current terms before deciding.
Commercial documents · 12
- Packing List — DetailedFull itemised packing list with HS codes, marks and numbers, package types and per-item dimensions.
- Packing List — SimpleMinimal packing list: what is in the shipment, how many packages, and what it weighs. No HS codes or dimensions.
- Packing List — ContainerPacking list broken down by container, for FCL shipments where each line must be traced to a container and seal.
- Packing List — ConsolidatedOne packing list covering several orders or invoices consolidated into a single shipment.
- Commercial InvoiceThe primary customs valuation document: what was sold, to whom, on what terms, and for how much.
- Proforma InvoiceA binding quotation in invoice form, issued before shipment so the buyer can open a letter of credit or arrange an import licence.
- Tax InvoiceInvoice showing the tax charged on a supply, in the form required for the buyer to reclaim input tax.
- Credit NoteCancels or reduces a previously issued invoice, for returns, short shipments or agreed price adjustments.
- Purchase OrderThe buyer's formal instruction to supply goods on stated terms, prices and delivery dates.
- QuotationA priced offer to supply, stating validity, lead time and the Incoterms the price is quoted on.
- Request for QuotationInvites a supplier to price a specified list of goods against stated delivery terms and a response deadline.
- Sales ConfirmationThe seller's acceptance of an order, confirming goods, price, terms and shipment schedule back to the buyer.
Declarations & instructions · 10
- Non Asbestos DeclarationCertifies that the goods contain no asbestos in any form — required by Australia, Saudi Arabia and other markets that ban asbestos outright.
- New and Unused DeclarationCertifies that the goods are new and have never been used — required where the destination restricts imports of second-hand goods.
- Packing DeclarationDeclares the timber packaging and container cleanliness of a consignment — required for Australian and New Zealand biosecurity clearance.
- DeclarationA blank declaration on letterhead, for the one-off statements a buyer, bank or customs authority asks for that have no standard form.
- Declaration of OriginA self-certified origin statement made by the exporter, used where a full chamber-stamped certificate of origin is not required.
- Verified Gross Mass DeclarationThe SOLAS VGM certificate. No container may be loaded to a vessel without a signed verified gross mass from the shipper.
- Shipper's Letter of InstructionThe exporter's instructions to their freight forwarder, including the authority to act as agent for customs purposes.
- Shipping InstructionTells the carrier exactly how the bill of lading should read: parties, routing, cargo description and freight terms.
- Forwarding InstructionBooks a consignment with a freight forwarder: collection details, routing, cargo particulars and who pays which charges.
- Sales ContractThe agreement itself: goods, price, delivery terms, payment and the clauses both parties sign against.
Statutory & customs forms · 11
- CMR — Consignment Note (Sender)The sender's copy of the international road consignment note, retained as proof of what was handed to the carrier.
- CMR — Consignment Note (Carrier)The carrier's copy of the road consignment note, evidencing the contract of carriage.
- CMR — Consignment Note (Consignee)The consignee's copy of the road consignment note, travelling with the goods and signed on delivery.
- Bill of LadingThe carrier's receipt for the goods, evidence of the contract of carriage, and a document of title the consignee must surrender to collect the cargo.
- Certificate of OriginCertifies where goods were produced. Usually stamped by a chamber of commerce and required to claim tariff treatment or satisfy a letter of credit.
- Certification of Origin (USMCA/CUSMA/T-MEC)The free-trade certification for US–Mexico–Canada shipments. Has no prescribed form, but must carry all nine required data elements.
- Importer Security FilingThe ten data elements a US importer must file with CBP at least 24 hours before cargo is laden aboard a vessel bound for the United States.
- Phytosanitary CertificateCertifies that a consignment of plants or plant products meets the importing country's phytosanitary requirements.
- Form 6 — Transboundary Movement DocumentMovement document accompanying a transboundary shipment of hazardous waste, tracking it from exporter to disposal facility.
- Form 9 — Transboundary Movement DocumentMovement document for transboundary shipments of hazardous recyclable material, tracking custody through to the recovery facility.
- Bill of ExchangeAn unconditional written order requiring the drawee to pay a fixed sum on demand or at a stated future date — the instrument behind documentary collections.
+When is this declaration required?
Most often when the destination restricts used goods, or when a letter of credit lists it as a required document. Machinery, vehicles, medical equipment and clothing are the categories where it comes up most.
+Does it cover packaging as well as goods?
Normally it refers to the goods themselves. Where used packaging or pallets are a concern, that is usually handled by a separate packing declaration covering timber treatment.
+What if some items are new and some are not?
Do not issue a blanket declaration. Either split the shipment, or state clearly which line items the declaration covers. A declaration that is true of most of a consignment is false of the consignment.
+Who signs it?
The exporter or manufacturer, by someone authorised to make the statement on the company's behalf. Where a letter of credit specifies who must sign or in what form, follow that exactly, since the bank checks form as well as content.
Try it with a real shipment.
The generator on this page is the real product. Fill it in, download the PDF, and see if it is what you need.
Create a new and unused declaration