Form 9 — Transboundary Movement Document Generator
This movement document accompanies hazardous material moving across borders for recovery rather than disposal. Recovery means recycling, reclamation or energy recovery. The distinction from the disposal form is not cosmetic: it changes which consent procedure applies and what the receiving facility has to certify.
Check before filingLayout not yet verified against the current official form. Check box numbering with the issuing authority before filing — hazardous waste movement documents are rejected on formatting errors.
Movement document for transboundary shipments of waste
| Line | Waste description | Waste code | Quantity | Unit | No. of packages | Type of packaging | Gross weight (KG) | |
|---|---|---|---|---|---|---|---|---|
I certify that the information given above is complete and correct to the best of my knowledge, that the waste is accurately described, classified, packaged, marked and labelled, and that all applicable international and national requirements for transboundary movement have been met.
Parties, ports, container and line items carry across every document.
Recovery is treated differently from disposal
Because recovered material has value and re-enters the economy, several regimes apply lighter or faster consent procedures to it than to waste going for disposal. Some material moving between certain countries qualifies for a general notification covering repeated shipments. The lighter treatment only applies if the operation genuinely is recovery, which is why the description matters.
The custody chain still has to be complete
As with disposal movements, the document is signed at each handover and finally by the recovery facility, which certifies that recovery has been completed. Authorities in the exporting country rely on that certificate to close the file. An uncertified movement is treated as unaccounted for, regardless of what actually happened to the material.
Describe the material accurately
The waste codes, the physical characteristics and the intended recovery operation all appear on the document and are checked against the consent. A shipment that arrives described differently from the notification can be refused entry and returned at the exporter's cost, which for hazardous material is expensive and slow.
Want a blank one, in Excel or Word? Download the form 9 — transboundary movement document template →
Not sure what goes in a box? How to fill out a form 9 — transboundary movement document, field by field →
Exporters
Make the invoice, packing list and certificate of origin for a shipment in one go, without typing the consignee's address four times.
Freight forwarders
Turn a client's spreadsheet into a clean set of documents that a customs broker will accept.
Customs brokers
Rebuild a missing or unusable document from the details you already have.
One shipment in, every document out
| FreightStow | Typical alternative | |
|---|---|---|
| Enter the details once for every document | Yes | Retype for each document |
| Document types | 33 | Varies |
| Statutory forms (CMR, ISF, USMCA origin) | Included | Often missing |
| Add, rename or remove line-item columns | Yes | Fixed templates |
| Download formats | PDF, Excel, Word | PDF only |
| Try it without an account | Yes | Usually not |
The right-hand column describes the general pattern in this category, not one named vendor. Features and plans change — check any provider’s current terms before deciding.
Commercial documents · 12
- Packing List — DetailedFull itemised packing list with HS codes, marks and numbers, package types and per-item dimensions.
- Packing List — SimpleMinimal packing list: what is in the shipment, how many packages, and what it weighs. No HS codes or dimensions.
- Packing List — ContainerPacking list broken down by container, for FCL shipments where each line must be traced to a container and seal.
- Packing List — ConsolidatedOne packing list covering several orders or invoices consolidated into a single shipment.
- Commercial InvoiceThe primary customs valuation document: what was sold, to whom, on what terms, and for how much.
- Proforma InvoiceA binding quotation in invoice form, issued before shipment so the buyer can open a letter of credit or arrange an import licence.
- Tax InvoiceInvoice showing the tax charged on a supply, in the form required for the buyer to reclaim input tax.
- Credit NoteCancels or reduces a previously issued invoice, for returns, short shipments or agreed price adjustments.
- Purchase OrderThe buyer's formal instruction to supply goods on stated terms, prices and delivery dates.
- QuotationA priced offer to supply, stating validity, lead time and the Incoterms the price is quoted on.
- Request for QuotationInvites a supplier to price a specified list of goods against stated delivery terms and a response deadline.
- Sales ConfirmationThe seller's acceptance of an order, confirming goods, price, terms and shipment schedule back to the buyer.
Declarations & instructions · 10
- Non Asbestos DeclarationCertifies that the goods contain no asbestos in any form — required by Australia, Saudi Arabia and other markets that ban asbestos outright.
- New and Unused DeclarationCertifies that the goods are new and have never been used — required where the destination restricts imports of second-hand goods.
- Packing DeclarationDeclares the timber packaging and container cleanliness of a consignment — required for Australian and New Zealand biosecurity clearance.
- DeclarationA blank declaration on letterhead, for the one-off statements a buyer, bank or customs authority asks for that have no standard form.
- Declaration of OriginA self-certified origin statement made by the exporter, used where a full chamber-stamped certificate of origin is not required.
- Verified Gross Mass DeclarationThe SOLAS VGM certificate. No container may be loaded to a vessel without a signed verified gross mass from the shipper.
- Shipper's Letter of InstructionThe exporter's instructions to their freight forwarder, including the authority to act as agent for customs purposes.
- Shipping InstructionTells the carrier exactly how the bill of lading should read: parties, routing, cargo description and freight terms.
- Forwarding InstructionBooks a consignment with a freight forwarder: collection details, routing, cargo particulars and who pays which charges.
- Sales ContractThe agreement itself: goods, price, delivery terms, payment and the clauses both parties sign against.
Statutory & customs forms · 11
- CMR — Consignment Note (Sender)The sender's copy of the international road consignment note, retained as proof of what was handed to the carrier.
- CMR — Consignment Note (Carrier)The carrier's copy of the road consignment note, evidencing the contract of carriage.
- CMR — Consignment Note (Consignee)The consignee's copy of the road consignment note, travelling with the goods and signed on delivery.
- Bill of LadingThe carrier's receipt for the goods, evidence of the contract of carriage, and a document of title the consignee must surrender to collect the cargo.
- Certificate of OriginCertifies where goods were produced. Usually stamped by a chamber of commerce and required to claim tariff treatment or satisfy a letter of credit.
- Certification of Origin (USMCA/CUSMA/T-MEC)The free-trade certification for US–Mexico–Canada shipments. Has no prescribed form, but must carry all nine required data elements.
- Importer Security FilingThe ten data elements a US importer must file with CBP at least 24 hours before cargo is laden aboard a vessel bound for the United States.
- Phytosanitary CertificateCertifies that a consignment of plants or plant products meets the importing country's phytosanitary requirements.
- Form 6 — Transboundary Movement DocumentMovement document accompanying a transboundary shipment of hazardous waste, tracking it from exporter to disposal facility.
- Form 9 — Transboundary Movement DocumentMovement document for transboundary shipments of hazardous recyclable material, tracking custody through to the recovery facility.
- Bill of ExchangeAn unconditional written order requiring the drawee to pay a fixed sum on demand or at a stated future date — the instrument behind documentary collections.
+What counts as recovery?
Operations that reclaim value: recycling of metals or organics, solvent reclamation, regeneration and use as a fuel among them. The applicable list is set out in the Convention annexes and mirrored in national law.
+Is consent still required for recovery shipments?
Generally yes, though some routes and materials benefit from simplified or general notification procedures covering multiple shipments over a period. Which applies depends on the countries and the material.
+What if the receiving facility cannot complete recovery?
The exporting country is normally obliged to take the material back, at the exporter's cost, within a set period. This is the practical reason to verify the facility's permit before shipping.
+Can one document cover several shipments?
The movement document accompanies a single movement. A general notification may cover multiple movements over up to a year, but each individual shipment still travels with its own document.
Try it with a real shipment.
The generator on this page is the real product. Fill it in, download the PDF, and see if it is what you need.
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